Administration & Document Controller
With Aibel you have a chance to develop your career through a range of projects in renewables and oil and gas. We call ourselves Engineering Pioneers. Whatever our job is, we approach it with creativity, curiosity and a drive to find new and better solutions. First, we imagine the future. Then we build it.
As an Administration & Document Controller, you will perform administrative and document control tasks within the Engineering organization unit at Aibel (Thailand) Ltd. In this role, you will be responsible for managing day-to-day office operations, coordinating office supplies, supporting facility management, assisting with employee onboarding, and controlling engineering and supplier documentation in internal and external databases.
About the position Administration & Document Controller provides administrative support and document control services in accordance with Aibel requirements, procedures, and quality standards.
In this role, your responsibilities include
Provision of Administration (Office Facilities)
- Manage day-to-day office operations, including filing, correspondence, and document management.
- Coordinate office supplies, equipment, stationery, office consumables, and service providers to ensure smooth operations.
- Act as the focal point for office stationeries and consumables, and liaise with internal departments, vendors, external service providers, and Aibel supply chain management.
- Support and coordinate team activities with the building landlord.
- Assist with onboarding arrangements for new employees, including workspaces, access cards, and office equipment.
- Perform other administrative duties as assigned by the office manager or management. Provision of Document Control:
- Register all incoming and outgoing engineering and supplier documentation in internal and external databases.
- Verify all technical documentation regarding document numbers, titles, and revisions.
- Distribute documentation accompanied by transmittals generated in ProArc according to current distribution matrixes and project routines.
- Participate in the development and improvement of internal processes. General Responsibilities & HSE/Quality:
- Observe HSE requirements, report unsafe actions and conditions, and participate in toolbox talks.
- Implement quality standards, perform work according to governing documents in W3 and correct IT applications, and provide feedback for continuous improvement.
- Proactively seek information/clarification needed from other roles, ensure quality and self-check of own work, and understand project contractual requirements.
- Perform day-to-day operations within planned budget, execute productivity improvements, cost reduction activities, and adhere to Delegation of Authority (DoA) limits.
- Carry out work in full compliance with the Company's Code of Conduct and ethical standards Qualifications
- Male or Female.
- Bachelor’s degree in business administration or a related field.
- Experience related to administration and document control is beneficial (new graduates are also considered).
- Good command of English.
- Good communication and interpersonal skills.
- Ability to prioritize and organize own work to meet tight deadlines.
- Competence in MS Office programs and computer applications, with typing proficiency in both English and Thai. Personal qualities
Self-motivated, responsible, and proactive, with a positive attitude toward teamwork and continuous learning. Demonstrates good analytical and problem-solving skills, and is able to work effectively within a multidisciplinary and multicultural engineering environment, with a good command of written and spoken English.
Become our colleague Aibel offers many career opportunities. With us, you can work across disciplines, build competence and develop your own potential. This contributes to a vibrant and engaging work environment.
We also offer flexible working hours, and our welfare clubs have a wide range of activities and training opportunities for all our employees. Our overall strategy is to strengthen and grow the company's strong position within various energy segments, including offshore wind, oil and gas and hydrogen.
At the same time, we always pursue new opportunities. Aibel sees social responsibility as a fundamental prerequisite, and sustainable development is therefore a natural part of our guidelines, work procedures and decision-making processes. We value diversity and work targeted to secure inclusion of all employees.
- Workplace: Bangkok
We engage an external provider to conduct background checks on all final candidates. Candidates are expected to openly offer all relevant information about themselves during the recruitment process. Candidates may be asked for information on affiliation to high‑risk countries for a security assessment.